Working with us via the Ariba network

From 1 December 2019, we'll be using SAP Ariba® (Ariba), a cloud-based platform, to facilitate supplier registration, record management, sourcing/tendering and contract management.  Ariba has been used to transform the global procurement landscape since 1996. We'll electronically manage supplier registration requests, request for tenders, contract management and supplier performance management through the Ariba network.

For our suppliers, registering on the Ariba network means:

  • you'll have control over your data and be able to manage your details, updating them any time you need to without the need to engage with us
  • your banking information is entered and stored directly into Ariba by you – you'll no longer need to supply your bank details in an unsecured way over the phone or via email
  • you can access the whole Ariba network of buyers, giving you more opportunities to connect and do business with other companies as well as us, and
  • you can submit tender offers online, receive information about tenders and supply arrangements in one central location from your Ariba profile.

From 1 December 2019, if you'd like to be an Energy Queensland supplier or if you would like to make an offer on an advertised tender, we'll require you to create an Ariba account (if you don’t already have one). This is the first step to joining our trading area or “realm” on Ariba. If you already have an Ariba profile you'll just need to login and join the Energy Queensland realm.

How to join the Ariba Network as an Energy Queensland supplier

This is a two-step process:

  1. Create your account on Ariba
  2. Link your account to the Energy Queensland realm.

You won't be able to complete step 2 of the process until closer to 1 December.  Watch this site for updates to complete step 2 and join the Energy Queensland realm.  You'll then be able to participate in tenders advertised after 1 December.

How to use Ariba post 1 December 2019

Tenders

Tenders will continue to be advertised on QTenders however the associated tender documents will be made available only on the Ariba network. The QTenders advertisement will provide you with clear instructions on how you can be part of the tender event, starting with an instruction to register on the Ariba network if you haven’t done so already.

Supplier data management

If you've chosen to register on the Ariba network and join Energy Queensland’s realm, you'll be able to update any of your details online through your Ariba account. You'll no longer need to call or email one of our representative to make the changes on your behalf.

FAQs

Do I have to join Ariba?

We'd prefer our suppliers to register and utilise the Ariba network however, it's not mandatory. We recommend you familiarise yourself with our Purchase Order Terms and Conditions (PDF 78.8 kb) and Privacy Policy (PDF 62.3 kb).

To help you decide whether you want to register on the Ariba network, you may also want to review the Ariba Product Policies. There'll be a process to engage with us as a supplier should you choose not to register on the Ariba network. Details of this process will be released closer to 1 December 2019.

Does it cost anything to join Ariba?

There are no fees associated with registering as a supplier on the Ariba network or placing a bid on a tender or for requesting a quote.  You could incur fees by transacting with other customers on the Ariba network but at this time, there are no costs associated when you transact with us.

What information will Energy Queensland collect on the Ariba network and where will it be stored?

We collect only the information that we need in order to transact with you. The information is securely stored on Ariba’s cloud network and is subject to our Purchase Order Terms and Conditions (PDF 78.8 kb) and Privacy Policy (PDF 62.3 kb).

Where do I find and lodge Tenders?

Tenders will be lodged through QTender. You can find and respond to our Tenders on Ariba after 1 December 2019.