Suppliers

Working with us via the Ariba network

In December 2019, Energy Queensland Limited (EQL) successfully introduced a cloud-based platform called SAP Ariba® which facilitates supplier registrations, record management, sourcing/tendering and contract management. This has allowed Energy Queensland to streamline and manage supplier registration requests, requests for tenders, contract management and supplier performance through the Ariba network allowing us to move away from paper and manually transmitted documents. Some of the benefits our suppliers have experienced from the SAP Ariba cloud solution include:

• Manage your business details - you have control over your data and be able to manage your registration details at any time – saving you time
• by updating them any time you need to without the need to engage with us
• Better security – your banking information is entered and stored directly into Ariba by you, so you no longer need to supply your bank details in an unsecured way over the phone or via email to Energy Queensland.

To continue our digital transformation journey, on 1 December 2021, we extended the capability of SAP Ariba to include, Commerce Automation (e-Commerce), upgrading our procurement and accounts payable system to obtain efficiency to make it easier to do business with us.

Ariba Commerce automation is only being used by our Digital and Retail Business units at present, therefore only suppliers to those business units have been invited to trade with us electrically from 1 December 2021. If you are a current supplier to us and have not been contacted about Ariba Commerce Automation, you are likely not supplying to these business units at present and will be contacted later when the solution is extended to the remainder of our buyers.

What is Ariba Commerce Automation?

Ariba Commerce Automation connects buyers with suppliers to digitally manage purchase orders, invoices and payments. Through your Ariba Network Account, buyers can digitally send purchasing information and suppliers can receive and complete the necessary steps in a workbench for each purchase order making it easier to transact together.

Ariba Commerce automation offers two types of account (Ariba Enterprise Account and Ariba Standard Account) which are free when you engage with EQL. The type of account you choose to have is a matter of personal preference in how you want to mange your transactional information on the Ariba Network.

* Fees and charges may apply if you choose to transact with other organisations outside of Energy Queensland.

What are the benefits of Ariba Commerce Automation for our suppliers?

Provides a digital self-service portal for suppliers

• Providing you with greater control over processes
• Greater visibility of the invoicing processes
• Functionality to electronically complete Service claims against Purchase Order to expedite payments
• Receive real time changes to Purchase Orders electronically & quickly create and submit invoices.

Electronic invoicing over the Ariba Network

• No need to confirm orders or send invoices through email
• Streamlines the processing of invoices, including non-purchase orders invoices and invoices for complex services
• Faster turnaround times to get paid.

Tender responses

• you can submit quotes and tender offers online
• receive information about tenders and supply arrangements in one central location from your Ariba profile.

Real time notifications

• never miss a message or update
• all communications are centrally held with Ariba for your convenience.

More opportunities

• you can access the whole Ariba network of buyers
• giving you more opportunities to connect and do business with other companies as well as us.

How to join Ariba as an Energy Queensland supplier

If you're a current EQL supplier, you'll receive a notification from our Ariba platform to the email address we have for you, with a unique link that you must use to join our realm.

If you're already registered on Ariba, you'll click on this link to login, which will automatically connect you to register on our realm.

If you're not registered on Ariba, you can register via the same link and be automatically directed to register on our realm once you have your Ariba Account set up.

For how to register, please view our Register on Ariba Work Instructions (PDF 2.5 mb) or watch the video.

How to use Ariba

Tender response

Energy Queensland and its subsidiaries have transitioned tender activities to the SAP Ariba platform. Tenders will be advertised on VendorPanel, however the activity will be facilitated by Ariba.

When you register on Ariba you'll be able to participate in our tenders, subject to the terms and conditions set out on that site. For further information on how to participate, please view the SAP Business Network System Administration Process Guide.

Suppliers must be registered on Ariba and part of the Energy Queensland Ariba Realm to respond to tenders in Ariba. Details on the requirement response process will be included within the VendorPanel Invitation Overview of each tender released to market.

There are several steps in our Tender process:

Vendor invoice management

We are implementing Vendor Invoice Management (VIM) to upgrade our procurement and accounts payable systems and electronically manage all invoices we receive, moving away from paper and manually transmitted documents. VIM enables all invoices to be received electronically (in PDF format only) and uses optical character recognition technology to read information from the invoice for faster processing. Read more in Invoice Tips and Tricks (PDF 394.6 kb).